About Admins and Editors
Two types of editors can be added to Updates Anytime: Editors and Admins.
Editors
Editors can sign in, save drafts, review drafts and go live with drafts. In other words, they have full editing privileges for all pages.
The policy for approving changes is entirely up to you. Sometimes editors are allowed to go live without any review beyond their own. Other times editors are instructed to ask for review from someone else, who then goes live with the change.
Admins
Admins can do everything Editors can do, and more. Admins can restore backups and have control over who gets to be an editor or admin. Admins can deactivate editors or admins, reactivate them later, or delete them entirely.
Typically the office manager or marketing director will be set up as an Admin. Then he or she can modify the list of editors as needed.
The list of editors has an email icon next to each email address, as a convenience for Admins. Clicking it initiates an email to that editor.
Passwords
Updates Anytime passwords are 11-15 characters long. Letters, numbers and symbols are allowed in a password, but not spaces. When you add an editor, a counter shows how many characters you have typed into the Password box.
If you forget your password, you can ask Updates Anytime to email it to you. Just click the Retrieve Password button on the sign in page. In a few minutes the password email will arrive in your mailbox. If it doesn't, check your spam folder or whitelist "updatesanytime.com" and try again.
After your password is sent by email, it is considered compromised because email is not secure. Therefore we insist you change your password when you sign in again after receiving a password by email.
Deactivating vs. Deleting
Deactivating an editor leaves him or her in the system, but prevents anyone from signing in with their email address and password. Deleting an editor removes the editor from the system completely. Usually editors are deleted only if employees leave the company. Deactivating might be a good idea for an employee going on a temporary assignment in another department.
Email Addresses
Updates Anytime does not send email, except in the case where an editor has forgotten his or her password, and requests that it be emailed. For this reason, please enter a working email address for each editor or admin.
